Where do I find my no-show rate?

Use your PMS report if it tracks failed appointments. If it does not, estimate from the last month of the schedule and be conservative.

Can ClinicBot prevent no-shows?

It can confirm appointments, answer reschedule requests and keep the conversation moving. It cannot guarantee attendance or replace a deposit and reminder policy.

Should I use revenue or profit?

Revenue is simpler and more comparable. If you want a profit view, replace the average appointment value with your average margin per appointment.

Does this include provider payroll?

No. It measures empty-chair revenue, not the full cost of idle staff. Use it as one input, not the whole business case.

Free calculator · Dental clinics

What do no-shows actually cost your clinic?

An empty chair is not just a lost appointment. It is a provider hour, a hygiene slot and a patient who may not rebook. Use this calculator to size the gap and test whether a reminder or confirmation workflow is worth the effort.

Free
No email required
Illustrative model
Built for Canadian clinics

Set up from your website See pricing

Appointments per week80All chairs and providers combined.No-show rate8%Use your PMS report if you have one.Average appointment value$250Use your own average, not the default.Share reminders could recover20%A planning assumption. Reminders help, but they do not eliminate no-shows.

Appointments / month

346

4.33 weeks per month.

No-shows / month

At your current rate.

Lost revenue / month

$6,928

Empty chair value.

Annualised

$83,136

Same assumptions for 12 months.

Reminder upside

$1,386/month

If reminders and conversational confirmations recover 20% of the lost value.

This is a planning model, not a guarantee. ClinicBot can confirm and reschedule appointments in conversation, but it does not replace a reminder policy, a deposit policy or your PMS. Use your own no-show data where possible.

How to read it

A planning model, not a promise.

The calculator converts your weekly appointment volume into a monthly figure, applies your no-show rate and average appointment value, then shows the annualised cost.

The recovery assumption is separate on purpose. Reminders and conversational confirmations can reduce no-shows, but they do not eliminate them. Keep the default conservative.

What it shows

How many appointments and no-shows you have in a typical month.
The revenue represented by empty chairs.
The annualised cost at the same rate.
The upside from a conservative reminder recovery rate.

Assumptions and limits

4.33 weeks per month.
Average appointment value is the same across all appointment types.
Reminder recovery is a planning assumption, not a guarantee.
ClinicBot can confirm and reschedule in conversation, but it does not replace your PMS or a deposit policy.

This page is general information, not financial or legal advice. Use your own clinic data where possible.

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FAQ

Dental no-show cost calculator: common questions

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Turn the estimate into a real test.

Import your clinic website, review the assistant, and test a real patient conversation before you change your front-desk workflow.

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