Free calculator · Clinic operations
What does front-desk coverage actually cost?
A part-time receptionist and an AI receptionist do not do the same job. This calculator compares budget, not scope: the loaded cost of a part-time hire versus a published ClinicBot plan. Use it to frame the conversation honestly.
- Free
- No email required
- Illustrative model
- Built for Canadian clinics
Wages
$30,000
Before overhead.
Loaded cost
$35,400
Wages + overhead.
ClinicBot / year
$1,188
At the selected plan.
Budget difference
$34,212
Loaded hire minus ClinicBot.
The honest comparison
A part-time hire covers phone calls, in-person patients, payments and admin. ClinicBot covers WhatsApp and website chat only. This calculator compares budget, not job scope — do not use it to argue that a receptionist is unnecessary.
This is a planning model, not a quote. It does not include recruiting, training, turnover or phone hardware. ClinicBot does not answer phone calls. Use the numbers as a starting point for a conversation, not as a guaranteed saving.
How to read it
A planning model, not a promise.
The hire cost includes wages plus a payroll overhead assumption for taxes, benefits, software and management time. The ClinicBot cost is the annualised public plan price.
The comparison is intentionally narrow. A hire covers phone calls, in-person patients, payments and admin. ClinicBot covers WhatsApp and website chat. The calculator is a budget starting point, not an argument that a receptionist is unnecessary.
What it shows
- The annual wages and loaded cost of a part-time front-desk hire.
- The annual cost of a ClinicBot plan.
- The budget difference between the two.
- The scope difference the number does not capture.
Assumptions and limits
- Hourly wage is a local front-desk wage, not a manager salary.
- Payroll overhead is a planning estimate, not a tax calculation.
- Recruiting, training, turnover and phone hardware are excluded.
- ClinicBot does not answer phone calls and is not a replacement for a full front-desk role.
This page is general information, not financial or legal advice. Use your own clinic data where possible.
Ask us to walk through your numbers →FAQ
Front desk cost calculator: common questions
Run another number
Missed call and message revenue calculator
Estimate the revenue sitting in unanswered patient calls and messages. Adjust your volume, missed rate, appointment value and recovery assumption. Free, no email required.
Dental no-show cost calculator
Estimate the monthly and annual cost of dental no-shows, and the upside from better reminders and conversational confirmations. Free, no email required.
Dental AI receptionist
See how ClinicBot handles WhatsApp and website chat.
Pricing
Public plans and what is included.
Turn the estimate into a real test.
Import your clinic website, review the assistant, and test a real patient conversation before you change your front-desk workflow.