AI receptionist for clinics
One receptionist.
Two doors.
Every message answered.
ClinicBot answers WhatsApp and your website chat with a single brain — books, reschedules, and cancels right in the conversation, and sets itself up from your clinic website in minutes.
WhatsApp · Website widget · No app for patients
Riverfront Dental
online · replies instantly
The same conversation, two doors — tap to switch
01 — The problem
Your front desk is good at one chair but only one.
Receptionists answer live callers, but your patients increasingly message. Those messages are a queue that only grows after hours.
The message you missed
The after-hours question sits unanswered until lunch tomorrow — and the patient booked with whichever clinic replied first.
The link they never clicked
Scheduling “AI” that ends in a form link. Five minutes of typing, a slot that fills before they finish — or they just never do it.
The facts that went stale
FAQs from last year, prices from the old site, a doctor who left. Patients notice, and they trust less for it.
02 — One brain, two doors
The same receptionist on WhatsApp and your website.
One assistant, one context, one booking engine. A patient who starts on the website widget and moves to WhatsApp is greeted like a returning patient — because they are.
- New-patient intake & booking
- Doctor and service lookup
- Slot presentation — several options at once
- Reschedules and cancellations
- Automated day-before reminders
Patients message the clinic directly — no new app, no forms.
Website widget
Domain-secured chat embedded on the clinic site, white-labeled to your brand.
Conversations follow the patient across both doors
03 — Setup from your website
No forms to fill. No FAQ to train.
Competitors ask you to type your services, hours and answers into a wizard. ClinicBot reads them straight off the site you already have.
STEP 01
Paste your website
Give ClinicBot your clinic URL. That's the entire setup form.
STEP 02
It reads your clinic
AI and deterministic extraction pull your doctors, services, hours, FAQs, phone and WhatsApp.
STEP 03
Live in minutes
The same brain switches on for WhatsApp and the widget — accurate from day one.
Imports refresh — they never clobber. Re-running a website import keeps records accurate and retires stale ones, while anything your team typed or edited by hand is always preserved.
04 — The command centre
The front desk you just replaced — on one screen.
Real conversations, real appointments, real imported knowledge. Your team watches, approves and steps in whenever they want.
Command centre — live stats, recent leads, one-click actions.
Click any screen to view it up close
Every conversation, one inbox
WhatsApp and website chats side by side. Read, step in, or let the AI finish the job.
Appointments that manage themselves
The AI books, reschedules and cancels from the patient's own text — you approve, never re-type.
Knowledge that imported itself
Doctors, services, hours and FAQs read straight off your website. Accurate from day one.
05 — Use cases
Built for your specialty — not the other way round.
Specialty never changes the setup. Paste the clinic's own website, and the assistant simply knows the right services, doctors and hours for that niche.
Dental & orthodontics
Cleanings, braces checks and emergencies booked from the message the patient already sent.
Family · Implants · Ortho
Physiotherapy & rehab
Slots, reschedules and home-visit questions answered evenings and weekends.
Sports · Neuro · Pain
Aesthetics & med-spa
Consultation requests and treatment FAQs handled without a phone call.
Botox · Filler · Skin
General & family medicine
The front desk's message queue answers itself so staff can treat.
GP · Pediatrics · Vaccination
Dermatology
Intake and rescheduling handled in chat, zero phone tag.
Skin · Hair · Medical derm
Optometry
Checkup slots, frame questions and contact-lens follow-ups, all on message.
Checkups · Frames · Contacts
06 — Capabilities
Everything the front desk wishes it could do with chat.
Multilingual by design
English, Urdu, Arabic, French and Roman Urdu — switching mid-conversation the way your patients actually talk.
White-label widget
Domain-secured with short-lived signed tokens and branded to your clinic — works on WordPress, Shopify, Squarespace and custom HTML.
Human review, always
Every import is reviewable from your dashboard, and manually edited records always win.
One inbox
All messages, leads, appointments, doctors, services and FAQs in a single dashboard.
Appointment reminders
Automated day-before reminders keep chairs full and no-shows down.
07 — The honest comparison
The chat and WhatsApp wing of your front desk.
Not a phone replacement. An assistant that covers the channel your patients moved to — and doesn't leave them hanging on a link.
| Capability | ClinicBot | Answering service | Form-link platforms |
|---|---|---|---|
| Replies on WhatsApp | Included | Not included | Not included |
| Books inside the conversation, no link handoff | Included | Not included | Partial |
| Lives on the clinic website | Included | Not included | Included |
| Sets up from the clinic website | Included | Not included | Not included |
| Re-imports stay accurate | Included | Not included | Not included |
| 24/7 coverage | Included | Partial | Included |
ClinicBot automates the chat and WhatsApp wing of your front desk. VoIP phone call answering stays with your team or a dedicated phone service — we give them a queue that answers itself instead.
08 — Questions
What clinic owners ask first.
Get started